Microsoft Teams is a popular meeting service that organizations use to host meetings and interviews. Teams meeting hosts can record and export videos and transcripts. This article provides instructions and considerations for recording and exporting meetings from Teams before importing a meeting as an interview record in Aha! Discovery.
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Confirm Microsoft Teams settings
You must have one of the following Microsoft Teams plans to record meetings and transcripts: Microsoft Teams Essentials, Microsoft 365 Business Basic, or Microsoft 365 Business Standard.
To save and export videos and transcripts from Teams, you must first enable recording and transcripts for your organization. An administrator in your Teams account can do this for you.
Log in to the Teams admin center and expand Meetings.
Select Meeting policies.
Select the policy you want to edit.
Toggle Meeting recording to On.
Toggle the Transcription setting to On.
Click Save.
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Microsoft Teams support resources |
Record a meeting
Start the meeting.
Click More actions and select Record and transcribe.
Click Start recording.
After the meeting ends, its recording will save to the meeting organizer's OneDrive.
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Microsoft Teams support resources |
Export from Microsoft Teams
You can skip the time it takes to export and import files with the Microsoft Teams integration (included in Aha! Discovery Advanced). The integration enables you to generate meeting links automatically as interviews are scheduled, then import recordings from those meetings automatically.
Meeting hosts and co-hosts can export videos and transcripts from the meeting organizer's OneDrive. You can also access them from the meeting event on your calendar.
Log in to Teams and select Calendar on the left.
Open the meeting you want to download.
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Click Recordings & Transcripts.
Select the transcript. Then, click Download and select Download as .vtt.
Select the video. Then, click Download and select Download again.
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Microsoft Teams support resources |
Import to Aha! Discovery
Workspace contributors can import transcripts and videos directly to create interview records in Aha! Discovery. Transcripts must be in VTT, DOC, or DOCX format. Videos must be in MP4 format.
To import a transcript or video file:
Navigate to the interview and open its Details view.
Click Upload transcript or Import video to import your file. Alternatively, you can drag and drop the file into the box that says Drop video or transcript here to upload.
The transcript will load in the main body of the interview's Details page. From here, you can manually highlight insights or use AI-powered transcript analysis (available in Aha! Discovery Advanced) to capture key learnings, analyze sentiment, and more.
The video will display in the upper-left corner of the interview's Details page. When you play the video, dialogue will be underlined in the transcript so you can follow along.